TERMS AND CONDITIONS

1. ACCEPTANCE

As a delegate you (the ‘Delegate’, ‘you’) hereby acknowledge and agree that you are registering to attend the Malta Maritime Summit, a conference which will take place between 5ht and 9th October 2020 (hereinafter referred to as the ‘Summit’) organised by GM INTERNATIONAL CONFERENCES & EXHIBITIONS LTD, a limited liability company registered under the laws of Malta with registration number C 33836, having its registered office at 147/1, St. Lucia Street, Valletta VLT 1185, Malta (hereinafter referred to as the ‘Organiser’) and all fees associated with your registration to the Summit are payable in full as per the Organiser’s payment terms hereunder.

Therefore, by registering and/or attending the Summit you as a Delegate automatically acknowledge, agree and consent to these Terms and Conditions. These Terms and Conditions should be read together with the MMS Privacy Statement and MMS Cookies Policy.

Should you require assistance at any time please do not hesitate to contact the Organiser, via email at mms@gmint.com or by phone +356 21235341 ext 132. Please note that the office is closed during public holidays and weekends, but you may leave a message and you will be contacted as soon as possible thereafter.

2. PAYMENT

Where the payment for registration for the Summit is not immediately affected through PayPal or bank transfer, payment of any and all registration fees must be made in full and in cleared funds within thirty (30) calendar days from the submission of the registration form by the Delegates. If the Delegates submit the registration form less than thirty (30) calendar days prior to the first day of the Summit, then payment of all fees must be made in full and in cleared funds prior to attending the Summit. If payment is not made within these prescribed terms, registration of the Delegate/s in question shall remain provisional and subject to cancellation at the Organiser’s sole discretion. Where the Organiser has not exercised its right of cancellation prior to the Summit, the Delegate/s whose fees have not been settled in full by the prescribed terms shall be required to pay upon arrival at the venue of the Summit and prior to attending the Summit.

A person may register another person as a Delegate, however in that case the person registering the Delegate in their name, and/or the Delegate him/herself, remain both jointly and severally liable for all fees payable by all the Delegates registered as such.

The Organiser further reserves the right to refuse any Delegate’s registration form or attendance based on objective criteria and in its sole discretion. In the Summit that payment would have already been affected, this would be refunded in full. The Organiser further reserves the right to remove any Delegate from the venue of, and/or from the Summit thereof in the case that such Delegate’s conduct and behaviour is not conducive to the Summit’s standards in the sole discretion of the Organiser.

For the avoidance of doubt, and for the purposes of these Terms and Conditions, the first day of the Summit shall be deemed to be the 5th October 2020.

 

3. ACCESS/DIETARY REQUIREMENTS

Delegates shall advise the Organiser in case of any special access or dietary requests by contacting the Organiser immediately upon submission of the registration form, via email at mms@gmint.com or by phone +356 21235341 ext 132. The Organiser shall not be bound to adhere to such requests in the case that such requests are not made in accordance with this provision. Additional costs may be incurred by the Delegate requesting special access or dietary requests. Such Delegates will be informed of additional costs beforehand when possible.

 

4. DELEGATES’ CANCELLATION OR SUBSTITUTION

Any Delegate may nominate, at no extra charge, an alternative person from his/her organisation/firm to attend the Summit in his/her stead, up to seven (7) days prior to the first day of the Summit. Should substitution as presribed not be possible or concluded for any reason whatsoever, refunds shall apply as follows:

  • Up to six (6) weeks before the first day of Summit – full (100%) refund of registration fee;
  • From six (6) weeks up to four (4) weeks before the first day of Summit – half (50%) refund of registration fee;
  • From four (4) weeks before the first day of Summit – no (0%) refund whatsoever.

Delegates shall notify the Organiser of any substitutions and/or cancellations in writing. Notices may be delivered personally, by registered mail or email to the email address as mentioned under clause 1 of these Terms and Conditions. Substitutions and/or cancellations not notified in writing and not acknowledged by the Organiser shall be deemed to not have been received by the Organiser.

 

5. SUMMIT CANCELLATION

The Organiser reserves the right to cancel the Summit as a whole at any time and at its sole discretion and, in the event of such occurrence, undertakes to provide the Delegates with notice of same as soon as this is reasonably practicable. Details of any such cancellation shall be posted on the Summit’s website and same shall be deemed to be notice of cancellation in accordance with this provision. All Delegates are solely responsible for checking this information prior to the Summit.

In the event of such cancellation, the Organiser shall refund the registration fees paid, directly to the Delegates, and this shall be done through the same payment systems utilized by the Delegates when payment for their registration was affected, when reasonably possible. Such refund shall be subject to the prior presentation of proof of payment to the Organiser by the Delegates entitled to such a refund. For the avoidance of doubt, the aggregate liability arising from the Summit’s cancellation which may be attributed to the Organiser pursuant to the terms herein contained shall be limited to the payment of such refund/s, subject to the provisions stated herein.

The Organiser is not responsible for either the partial or total cancellation of the Summit in the event of accident, an act caused by a third party, Acts of God including, without limitation, credible threats of natural disaster in the geographic vicinity, pandemic diseases, war, curtailment or interruption of transportation facilities, threats or acts of terrorism or similar acts, governmental travel advisory, a governmental elevation of the terrorism alert level, civil disturbance, or any other cause comparable events or disaster beyond the Organiser’s control if for the same reasons the event is cancelled by the Organisers.

 

6. SUMMIT ALTERATIONS

The Organiser reserves the right to alter the programme, times, dates, duration and/or venue of the Summit at any time, and in any way, and this without minimum prior notice. For the avoidance of doubt any such alterations shall not amount to cancellation and no liability whatsoever shall arise therefrom for the Organiser.

 

7. INSURANCE AND FORCE MAJEURE

No failure or omission by the Organiser to perform or observe these Terms and Conditions shall: (a) give rise to any right of action or claim against it; or (b) be treated for any purpose as a breach of same; if such failure or omission arises from any cause reasonably beyond the control of the Organiser, including but not limited to causes or circumstances that are unforeseeable or which happenings are unpreventable or unavoidable. In the event of industrial disruption, other unforeseen circumstances, or in general force majeure, therefore, the Organiser hereby accepts no responsibility or liability for any loss of monies or any other losses or damages incurred by any Delegate/s.

The Delegates hereby acknowledge that they shall make their own arrangements in relation to personal insurance and/or travel insurance in order to protect themselves from any direct losses or liabilities. Delegates are encouraged to, and, may take out comprehensive medical and travel insurance, which, amongst others, should cover the possibility of flight cancellation due to strikes or other causes.

The Organiser shall not be held responsible or liable for any loss, liability or damage to personal property in pursuance of the registration to, and/or attendance of, the Summit by any Delegate/s, including any personal property brought to the venue of the Summit.

Notwithstanding any of the above, in the event that the Organiser incurs any costs whatsoever in relation to a particular Delegate, the Organiser, or its insurance provider in accordance with its insurance policy, reserves its right to recover from that Delegate, or its insurance provider, any costs incurred by the Organiser in this regard.

 

8. INDEMNIFICATION AND LIMITATION OF LIABILITY

The Organiser shall have no liability whatsoever for any claims, demands, pretensions, costs, expenses, disbursements, fines, penalties, damages, losses or liabilities incurred by any Delegate or any other person directly or indirectly, in pursuance to the Summit, except to the extent that and subject to this provision and as they are determined by a competent court or arbitrator to have resulted solely from the fault and/or negligence of the Organiser.

All Delegates shall hold harmless, release and indemnify the Organiser from any and all actions, suits proceedings, claims, demands, pretensions, costs, expenses, disbursements, fines, penalties, damages, losses and/or liabilities which may arise or occur, be taken, commenced, made, incurred by or sought from or against the Delegate/s or any other person as a result of any act or omission of the Delegate/s in connection with the Summit or in consequence thereof, except to the extent that, and subject to this provision, as they are determined by a competent court or arbitrator to have resulted solely from the fault and/or negligence of the Organiser.

All Delegates hereby agree and declare that the liabilities set out in this provision shall be subject to the proviso that the aggregate liability which may be attributed to the Organiser pursuant to the terms thereof shall be limited to, and shall not exceed, the registration fee paid, or ought to be paid, pursuant to clause 2 of these Terms and Conditions.

 

9. VALUE ADDED TAX (VAT)

Value Added Tax (VAT) shall be payable by any and all Delegates whether coming from Malta or any other EU/EEA/non-EU/non-EEA country in accordance with Maltese law. Registration fees and/or any other applicable charges are all inclusive of VAT in accordance with Maltese law. In the event that the rate is altered as a result of legislation amendments, the respective fees shall be adjusted accordingly.  The Organiser’s VAT registration number is MT18817130.

 

10. DATA PROTECTION

By submitting personal data required upon registration as a Delegate for the Summit (‘Information’), Delegates hereby agree to allow the Organiser to process such Information, and furthermore hereby consent to receiving communications and notices in relation to the Organiser’s services and that of its affiliate and group of companies as detailed in the MMS Privacy Statement.

The Delegates hereby acknowledge that the Information given to the Organiser by the Delegates shall be compiled onto delegates’ lists for the Summit and consent for it to be used for administration, marketing and promotional purposes.

The Delegates hereby further acknowledge, and consent to the Organiser possibly sharing this Information with the sponsors of the Summit and their group of companies for them to contact the Delegates about other products and services which may be of interest to them.

The Organiser undertakes and agrees that any processing and/or transferring of any personal data shall be performed in accordance with the provisions of the Data Protection Act (Chapter 586 Laws of Malta).

Please also refer to the MMS Cookies Policy.

 

11. PHOTOGRAPHY & FILMING

For promotional and marketing purposes, there may be the taking of photographs and/or video recording production taking place during the Summit. The Organiser may at its sole discretion include any and all of these photographs and/or video footage in any and all of its or its affiliate and group of companies’ publications and presentations, including website entries, without payment or any other consideration. By attending the Summit, Delegates hereby acknowledge, consent and  authorize the Organiser to edit, alter, copy, exhibit, publish or distribute the photograph or video for purposes of publicizing Malta Maritime Summits or for any other lawful purpose and agree that that these materials will become the property of the Organiser.

 

12. WEBSITES & LINKS

By visiting, accessing, using or contributing to the Website http://maltamaritimesummit.com, you agree that you have read and accept these Terms and agree to be legally bound them. If you do not wish to be bound by these Terms, please immediately cease your use of the Website and delete the Summit app from your device.

The Organiser uses reasonable endeavours to verify the accuracy of any information placed on the Website and makes no warranties, whether express or implied in relation to its accuracy. The Organiser develops and operates the Website with reasonable skill and care and uses reasonable efforts to promptly remedy any faults of which it is aware, however, the Website, all materials, information, software, products and services included in or available through the Website is provided on an “as is” and “as available” basis for your information and personal use only without any representation or endorsement and the Organiser does not guarantee that access to the Website will be uninterrupted or error-free.

The Organiser shall bear no responsibility or liability for the contents or outside links of any other websites or networking tools, the links or portal of which may be found on the Summit website, as provided, strictly for the convenience of the users thereof. The contents of these other websites or networking tools shall remain the property of their respective owners.

The Organiser shall bear no responsibility or liability for contents of any website or other technological gadget linking to the Summit website, as provided.

 

13. SUMMIT APP

Delegates who choose to complete an app profile on the Summit app, will be discoverable and visible in the app to other attendees of the Summit (delegates and speakers). Enabling QR code scanning in Delegate’s profile will allow other attendees (both individuals and companies) to receive your contact information by scanning Delegate’s badge. Delegates may be asked to scan their badge either at exhibit booths and/or session rooms.

 

14. GOVERNING LAW AND JURISDICTION

The validity, interpretation and performance of these Terms and Conditions and the relationship between the Organiser and the Delegate under such terms shall be governed by and construed in accordance with Maltese Law and will be subject to the exclusive jurisdiction of the Maltese Courts.

 

15. GENERAL

If any part of these Terms and Conditions is found by a court of competent jurisdiction or other competent authority to be invalid, unlawful or unenforceable then such part will be severed by the remainder of these Terms and Conditions, which will continue to be valid and enforceable to the fullest extent permitted by law.

No remedy herein available to the Organiser shall be deemed exclusive but shall, wherever possible and unless stated otherwise in these Terms and Conditions, be cumulative with all other remedies at law or in equity.

Failure to enforce any provision of these Terms and Conditions by the Organiser shall not constitute a waiver of that or any other provision thereof.

These Terms and Conditions set forth the entire understanding and agreement between the Organiser and the Delegate, with respect to the subject matter thereof.